Organizations, all over the world, are working on maximizing their employee and work efficiency by automating business operations. One of most tedious tasks for any business is to store, organize and manage a large amount of information which may range from keeping employee records, maintaining customer database, accounting, inventory control to payroll management and so on. All of this and a lot more is possible by a single software application termed as Database Management System.
Database Management Systems or DBMS is a software application designed to retrieve, manipulate, define and manage information in a database. A DBMS automatically manipulates and define rules to validate data field names, data format, file structure and record structure, making it easier for the end-users to read, create, update and delete information in the database. DBMS provide multiple view of a single data schema which controls the range of viewable data and how end-users can access this data. Use of relational database management system for business if highly efficient as it manages relationship between various database elements. A fully functional Relational DBMS can help businesses in the following aspects.
Allows Data Accessibility
In order to access, update or remove data from the table Relational DBMS uses a programming language termed as structured query language or SQL. Programing languages like open source MySQL systems and Microsoft SQL server allow alien programs to access the data by means of SQL queries. For instance, a website will display product descriptions, details, images and prices when a web server connects with data in the Relational DBMS.
Relates Different Data Tables
The most important aspect of Relational DBMS is that it establishes relationship between different data tables. Like for example, if one data table contains employee data of sales staff in an organizations and the second data table contains data of products sold, the relational DBMS establishes relationship between the two tables and filters information like salesperson who has sold the most number of products and the most sold product category.
Easily Updates Data Information
Relational DBMS allow users to enter new data, update the existing data, and delete the data outdated. Consider an example where a salesperson sold 200 units of a latest product and enter the transactions into relational DBMS. This data will include name of the salesperson, product details, quantity sold, price listing and customer’s information. Relational DBMS will update the customer data table, removes number unit sold from the inventory and update salesperson records.
Simplify Data Searches to End-Users
Relational DBMS allow users to search data tables using any available criteria, so a company may create and build its data through a system’s lifetime. Customers can easily browse through numerous products listed on the server by name, price range, color, brand or by using any other available filter. The data is stored in the system in a sequential format, so the users may view previous data with ease.